PELHAM ART FESTIVAL IN-PERSON and PAF ONLINE FAQ'S 2023

At Meridian Community Centre Accipiter Arena and Online
Plus Arena Booth Map, Artist Booth Lighting
and Booth Setup Guidelines

At Meridian Community Centre Accipiter Arena and the Online Festival

Plus: Arena Booth Map, Artist Booth Lighting and Arena Booth Setup Guidelines

Important Dates:

36th Pelham Art Festival – In-person Show

November 1, 2022 – Accepting Applications
January 15, 2023 – Application Deadline at 11:59 PM
April 15, 2023 – Final day to cancel your participation for a refund – There will be a $25 non-refundable application handling fee
May 12-14, 2023 – 36th Pelham Art Festival at Meridian Community Centre 

Pelham Art Festival – Online Show

November 1, 2022 – Accepting Applications
January 15, 2023 – Application Deadline at 11:59 PM            
April 15, 2023 – 
Final day to cancel your participation for a refund – There will be a $25 non-refundable application handling fee
May 8-18, 2023 – Pelham Art Festival Online 

Commitment to Artists for 35 years!

We expect to make the 36th Annual Mother’s Day weekend Pelham Art Festival a special event for visitors, art lovers, and collectors to enjoy beautiful art and purchase fine art pieces. Join us at Meridian Community Centre located at 100 Meridian Way in the Village of Fonthill, Town of Pelham, in the heart of the Ontario Niagara Region and at Pelham Art Festival Online.

We invite individual artists and artisans to apply to participate in the juried 36th Pelham Art Festival in 2023 and the juried Online Festival beginning November 1, 2022. Pelham Art Festivals are recognized as one of the premier spring Art Festivals in Ontario, hosting nationally and internationally acclaimed Canadian artists and welcoming thousands of visitors to the Festivals every year.

Collectively our visitors spend over $50,000 annually on buying art, contributing to the economic prosperity of our participating artists and the cultural vibrancy of Pelham.

Artists will have the choice to sell their work at the In-person 36th Pelham Art Festival at the Meridian Community Centre, at Pelham Art Festival Online or BOTH!
If BOTH Festivals are applied for there is no cost for the Online Festival. Online artists' galleries of artwork remain online for a year until May 2024.

Who Can Apply?

PAF’s jurors welcome individual artists and artisans working in all mediums; painting, photography, sculpture, pottery, glass, wood creations, textiles, jewellery and more, with formal or informal training to apply. Artists are encouraged to submit original artworks created within the last three years. Established and emerging artists are welcome. 

The Pelham Art Festival provides a welcoming place for all artists and art enthusiastsand we are committed to equity and inclusion.

You can choose to join us for Pelham Art Festivals from anywhere in Canada and beyond. Sell artworks, tap into the exponentially expanding Southern Ontario and Niagara Region art market, and participate in our Online Festivals safely from the comfort of your home.

If you are applying from outside of Canada, you must get the appropriate paperwork to enter Canada to sell your work. We do not provide invitations to artists for visa applications. All travel, accommodations, shipping and customs expenses are your responsibility. We recommend working with a licensed customs broker to import your work into Canada.

Our recommendation for International artists is to apply for Pelham Art Festival Online.

All submissions will be juried. All artwork submitted for jurying must be for sale, and all artwork submitted for the In-person Festival must be for sale. The application handling fee is non-refundable.

PAF accepts 80% original artworks and 20% may be reproductions such as giclée or limited-edition prints. Please see our Guidelines for more information. Artwork in the photography category must be of signed, numbered limited edition prints, with a series of each image limited to a total of twenty-five or fewer.
Once you have declared the limited-edition status of an image, you are expected to follow through anywhere you show that work.

Reproductions are welcome provided they do not exceed 20% of the total artwork on display.

All works must be hand-made by the artist. Machine-made or mass-produced works are not permitted and will result in an automatic disqualification.

Please read our Reproduction Policy information carefully before an application is submitted.

Since the Festivals are fundraising events, the Festival Committee reserves the right to jury all artist applications in order to provide opportunities for a wide variety of new and returning artists to display and sell their work and sales are encouraged. Typically there are more talented artists than booths available at PAF In-person, so in the event that your work was juried and accepted, you will be placed on a waitlist and invited to join at the first opportunity if space becomes available. All juried Online Festival artist galleries are placed online.

What Do Artists Have To Say?  

PAF is proud to have hosted many renowned Canadian artists such as Robert Amirault, Janny Fraser, Linda Kemp, George Langbroek, Doug Mays, Sonja Mortimer, Edward Spera, Josh Tiessen and Steve Wilson to name a few.

Artists agree Pelham Art Festival In-person is a successful, professional, well-organized event. Many artists come back year after year saying they enjoy the Festival, comment on the warm, friendly, unique ambience of Niagara and appreciate our volunteer assistance.

Participation in the In-person Festival Includes:

  • Artists are provided with Pelham Art Festival label tags for artwork; Artist Name Badges; Assistant Name Badges; Artist Name and Booth Number Signage, and artists may choose to print PAF artwork label tags on business card sheets in advance by emailing [email protected]. A special tag to identify art entries for the featured Theme of the Year will also be enclosed.
  • Volunteer assistant lunch break booth-sitters for artists and when breaks are needed.

Why apply to PAF?

  • Be a part of the art community: We are committed to the artists who participate in Pelham Art Festivals and as such, want to assure you that a strong social media, digital and ad campaign will be implemented before and during the Festivals to help attract attention to both In-person and Online Festivals.
  • Participate in training: We offer artists the opportunity to learn how to provide good-quality images to promote work for Online and In-person Pelham Art Festivals through extra training and support as needed. 
  • Grow your network for In-person and Online FestivalsPAF is a well-respected Festival where many artists return year after year saying they love the atmosphere and feel warmly welcomed. Every effort will be made to help you promote and sell your artwork and for art lovers to see and purchase pieces through both Pelham Art Festival at Meridian Community Centre and Pelham Art Festival Online.
  • Online sales experience: Showcase your artwork in our Online Festival on our user-friendly e-commerce platform where artists and artisans showcase artwork year-round until May 2023.
  • In-person and Online Festivals:
  • We welcome 2500+ visitors in-person, and in our online Festival, 5,300+ visitors.
  • We offer a successful and comprehensive marketing campaign:  Benefit from our multi-platform marketing and promotions that resulted in a total of 3.247 million media impressions from 2021’s campaign. Our social media portion of the total ad campaign reached 38,159 people, resulting in 82,361 media impressions. We have experienced great online growth and expect an even more expansive 2022 and 2023 reach. Plus, the additional opportunity to be spotlighted through our social media channels on Facebook and Instagram with an engaged audience continues to grow.
  • Ongoing professional development: Dedicated support and guidance from our team through application assistance, juried art, and social media (how to grow your digital outreach and social media skills) as needed.
  • Free Pelham Art Festivals online resources and support: Assistance and troubleshooting for your artist and product pages, training, instructional videos, volunteers to assist you in setting up your PAF In-person booth display, Online gallery and comprehensive artist information is available.
  • And so much more!

Visitors to the 36th Pelham Art Festival and Pelham Art Festival Online will be treated to artwork specially created for this year's theme challenge: 

Pelham Art Festival creates a Theme Challenge every year.  As part of their collection, artists that are successfully juried into the 2023 Festival will be invited to create one artwork to interpret this year’s theme. These artworks will be featured in a special online Curated Collection and visitors to Pelham Art Festival at the Meridian Community Centre will vote for their favourite theme artwork. A People's Choice award for the winning themed artwork will be presented to its creator on Mother's Day weekend at the Festival.

The 2023 Theme Challenge Title will be announced in February and open to artists who are successfully juried and participating in the In-person and/or Online Festivals.

Artists and artisans are asked to email [email protected] with the artwork title to obtain a tag to identify their art entry. The tag will be enclosed in your Artist Information package when you arrive at the Accipiter Arena in at Fonthill's Meridian Community Centre.

Those artists and artisans participating in the Online Festival must include 'Title of Theme' in the artwork title when filling out the form for your theme challenge piece after it is uploaded into your gallery. e.g.) Theme Title_Name of Art. It will be identified by the theme title for a specially curated collection featuring selected artworks from all the theme challenge submissions. 

Artists should also choose 'Theme title' in the Subjects dropdown menu when filling in the form for the 2023 theme challenge so the site search engine can identify it.

NB: Only one artwork in your gallery should be assigned this subject designation if you participate in the theme challenge. This enables the curator to find your theme challenge work for consideration. Visitors will be invited to view the 'Theme Title' Curated Collection when it is presented during Pelham Art Festival Online.

A guide to local restaurants is included with directions to the Meridian Community Centre for PAF artists, and some helpful accommodations including local restaurants for artists who may travel from a distance have been arranged. Please state that you are with the Pelham Art Festival when contact is made.

How Do I Apply?

All applications are submitted through our online e-commerce platform on PAF’s website. www.pelhamartfestival.com

Please read our Instructions for an Online Account and Profile for information on how to apply for an online application for the jury.

Artists fill in your name, address – mailing information (very important), email contact, biography and description – no artist name included, and only skip the banner image, profile photo, and social media accounts, for now. Those are not available to the jury and during online Festivals, only become publicly visible if your application is successful. Please check your spam and junk folders if you have not received an email confirmation. When new artists are accepted by the jury payment is due. There will be a non-refundable $25 application handling fee.

Please read through our Application Guidelines "How Do I Apply" online and tips to help you submit a successful application.

Why do I have to pay an application fee for the Festival?

Did you know that PAF is a not-for-profit Canadian Art Festival? Your application fee goes towards the processing and administration of your application, and to artist support like application feedback and information sessions, as well as to allowing PAF to continue its work in the Canadian arts sector.

A portion of the fees goes towards the setting up of a professional website capable of showcasing your art on a secure e-commerce platform. Your fees also go towards advertising and promotion to create visibility for the Festival for you to sell your work to the public.

It is because of the careful administrative work time that PAF Committee and jurors dedicate to the Call for Artists that the $25 application-handling fee is non-refundable.

How do I find out if I will be accepted into the Festival?

You will be provided with your application results by email by February 15, 2023. You can also see your results by logging into your Artist Dashboard after February 15, 2023. No phone calls please – results will not be given over the phone. Please check your junk and spam email folders if you have not received your results. All decisions are final. The Pelham Art Festival will not appeal any decisions. To make sure that your results letter does not accidentally end up in your spam folder make sure that you add “[email protected]” to your address book as a safe sender.

Booth Fees

2023 In-Person 36th Pelham Art Festival:

Single Booth $150.00; Corner Booth $150.00; 3 Panel Booth $225.00; Double Booth $300.00
There will be a non-refundable $25 application handling fee.
Final Application Deadline: January 15, 2023 (11:59 PM)

2023 Pelham Art Festival Online:

Up to 15 images - $150.00
There will be a non-refundable $25 application handling fee.
Final Application Deadline: January 15, 2023 (11:59 PM)

For a complete breakdown of participation costs, see our Fees and Deadlines page.

Arena Booth Map, Booth Sizes & Artist Booth Lighting for PAF In-person

Artists with two-dimensional artwork are provided with a minimum of two pegboard panels 8' wide by 6' high hanging horizontally, an 8' x 8' booth, including an artist-supplied table and seating. Artists with three-dimensional work will require stands. Please note the pegboard panels require 1/4" pegboard hooks. "S" hooks will work as well.

Single, Double, Corner and 3 Panel booths are available for 2023:  Although there is a growing demand for additional booth space, in reality, there are a limited number of booth spaces available. The Festival Committee reserves the right to jury all artists who have and are requesting additional booth space to assess the applicant’s need for displaying their work in an additional space.

Do you provide display equipment?

Booths with walls consisting of pegboard sheets (6’x8’) are set up in advance for the In-person Festival. You are responsible for bringing your own hooks, displays, small table and chairs.

Can I build my own booth?

No. The only exceptions are stand-alone jewellery display cases and display supplies for sculptors, ceramicists and glass artists using plinth displays.

Can I leave the artwork in my booth overnight?

YES. Professional security is arranged as needed after hours and the Accipiter Arena and the Meridian Community Centre are locked overnight. The Pelham Art Festival and the Town of Pelham are not responsible for any lost, stolen, or damaged items during the Festival so please insure your artwork. Volunteers and limited carts/dollies are available to assist you in transferring your artwork to and from your vehicle at the beginning and end of each Festival.

Do I need to be present during the festival? What hours am I expected to be at my booth?

Yes, you do need to be present. This is not a gallery festival and clients look forward to meeting the artists. Our mandate is that the artist is present – each artist must set up and manage their booth for the duration of Festival hours. We recommend that you bring a friend, family member, or colleague, to help you over the weekend and to give you a chance to take a break. Festival volunteer booth-minders are available to assist you when you need to take a short break. Your art is to be available for purchase in your booth from Friday at 7.00 pm to Sunday at 5.00 pm.  

The public hours of the Festival are:
Friday Opening, 7 pm - 10 pm
Saturday, 10 am - 5 pm
Sunday, 10 am - 5 pm

How do I process payments?

You are responsible for bringing your own preferred payment processing system (Square, etc.) We recommend using your own secure hotspot for payment processing and other needs. Many artists bring petty cash for cash transactions.

Credit Card Service: The art Festival offers Visa and Master Card for those who do not process credit cards for 5% service charge. This is available at the Treasurer’s Information table at the entrance. The Treasurer will reimburse you within 10 days after the Art Festival.

A 15% Commission on Total Sales (excluding taxes) in cash or by cheque is accepted at the conclusion of the show at 5:00 PM on Sunday. If an artwork is sold after the show as a result of contact made with the buyer at the show, the Festival Committee requests that the 15% commission be forwarded to the Treasurer.

Suppose an artist wishes to cancel their application for any reason. In that case, the Pelham Art Festival requires written notification on or before April 15, 2023, so a refund minus a non-refundable $25 application fee can be made to you. If the request for cancellation is made less than three weeks before the show every effort will be made to fill the booth space with an artist from the waitlist and a refund will be issued to you if the booth can be filled.

Can I only sell the work I submitted in my application?

You may sell more. The images you submit in your application should be consistent with the type of work you intend to show at the Festival. They do not have to be the exact same artwork. You should only be showing works relevant to the category/medium you are selected for.

Am I allowed to sell artist cards or prints at the Festival?

YES. Artists are allowed to sell artist cards and prints at Pelham Art Festivals In-person and Online.

Please refer to our Reproduction Policy for full details.

What is the Artist Code of Conduct?

The Artist Code of Conduct is a section of the Liability and Code of Conduct Agreement. All artists must agree to it as part of their participation at the Pelham Art Festival.

 

FOR IMPORTANT MERIDIAN COMMUNITY CENTRE ARRIVAL INFORMATION MAY 2023

Please read the artist's arrival BOOTH SETUP GUIDELINES

ACCIPITER ARENA BOOTH MAP 2023 

ARTIST BOOTH LIGHTING 2023

Where Do I Find Support?

Admin support will be available for you if you need it through [email protected]
Please state the title of your question in the heading of your email so your question will be forwarded to the person who can help you. 
with the subject line: PAF 2023 Photographing Your Art for the Online Gallery + Your Name 
with the subject line: PAF 2023 Artist Gallery Setup Support + Your Name 
with the subject line: ‚ÄčPAF 2023 General Support + Your Name

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Pelham Art Festivals are following the safety guidelines provided by Niagara Region Public Health.

Pelham Art Festival Inc. is a not-for-profit corporation.