Committee Volunteers For the Pelham Art Festival 2025

Seeking Volunteer Committee Members

Starting September 9th, Pelham Art Festival (PAF) Committee meets to begin the planning process for the 38th Annual Show and Sale on Mother’s Day weekend 2025 at the Meridian Community Centre in Fonthill.

We are reaching out to the community, seeking individuals who may be interested in supporting the Arts through volunteer opportunities on the PAF Committee for the upcoming year. Various Committee roles are available…some with particular skills and experience, others just requiring the willingness to participate, learn about and share tasks with seasoned members already on the Committee.

We welcome inquiries via email to [email protected] and/or invite you to attend a PAF Committee meeting at the Fonthill Library in the Festival Room on Monday, September 9, 7 pm. to find out more about us. Meetings are the first Monday of every month except for holiday Mondays in which case, the 2nd Monday instead. No meetings in July and August.

We are proud to continue our mandate of raising funds for Lincoln Pelham Public Libraries and awarding scholarships to local graduating high school students interested in pursuing the Arts in their post-secondary studies. Over the past three decades, we have raised more than $500,000 for our local community. The Pelham Art Festival is completely run and supported by volunteers.

PAF Committee Volunteer Roles: for 2024-25:

The chart below shows last year’s roles. More than one person is welcome in any area to share tasks; teams are a good idea in multi-layered roles. Mentoring is available for those taking on new roles.

Please note that some duties are busiest at certain times of the year.  People often choose to participate in several areas working together with others.  Everyone participates in planning in committee meetings.                     

Roles that Committee members might like to fill this year:



Role Duration



Lead the Committee, etc.

As needed, Sept- June (ideally a 3 yr role)



Share chair duties

As needed, Sept.- June



Record meeting minutes/ share agenda, etc.

Sept. - June



Keeps record of Festival acct. expenses, income; artist payment/receipts; banking, reimburses Committee members re: Festival spending; sends out donations; reports to Committee; prepares books for annual audit.

As needed, but mostly Nov -June

Kaitlyn Daw

G-Mail Contact

Inquiries, Communication with artists and Committee members

As needed and Sept-June


Artist Liaison Team

Communicates with artists and Committee members

As needed and Oct. - June


Website Team

Creating content and posting ; dealing with web issues;

Home Page; liaison with BDS; Photoshop basics helpful; monitoring artist galleries

All Year


Home Page Rolling Banner

Bi-weekly posting of PAF artist work on R.B./ design co-ordination for Home Page, able to use Photoshop app. 

All Year


Web Page Content Editor

Edit content for web written by Committee members;

Sept - June



Help Line/ Artist Support

Assisting artists, esp. new ones, with online applications/gallery uploads/trouble shooting



Jury Coordinator


Jurying artists for Festival/ response to declined artists

End of Jan- early Feb


Social Media

Facebook & IG Posts/ads

All Year


Poster, Graphic


Design poster ad graphics, thank you card around theme

Oct - May



Arranging Festival promotion with news media; providing specs to Graphic designer

Oct, Feb-May



Printing Liaison

Coordinate print materials for Festival with Commercial printer

mainly March-May


Program Guide

Design and prepare program layout & text to be print-ready before Festival 



Sponsorships Coordinator Team

Invite community businesses to sponsor the Festival;  liaison with sponsors

Sept - February


Volunteer Coordinators

Invite volunteers to help with setup, Festival weekend and takedown; organize volunteer schedule

Feb. - May


Curator Coordinator

Invite respected artists, curators, gallery owners, art educators to do 8-10 curated collections re: online Festival

Jan - April


Award Sponsorship

Invite local businesses to sponsor artist awards (10-12)

Jan - April



Gala Food Coordinators

Arrange catering of food for Friday opening Gala



Wine Liaison W. Meridian

Arrange wine service for Fri evening,  Sunday



Booth Board Storage

Determine where booth boards will be stored in 2024

Sept-Dec. 2023


Decorating Team

Determine and order rental needs; decorate arena around 2024 theme concept



Setup/Takedown Team

Set up show booths according to layout; paint touch ups; take down of booths

May - Thursday before, Monday after Festival 



Order new signs if needed, organize and set up; create and print artist signs





Youth Artists Coordinator




Call For Youth Artists – poster distribution to secondary schools in Niagara/ assist with applications, organize jurying of artwork, guidance re: preparing art for exhibit; communicate with artists before & during show.

Nov- May



Art Around Town

Find display locations/ liaise with artists and businesses/ mount work/ take down



Acquiring Wheelchairs

Organize to borrow wheel chairs from Rexall - Lewis and Krall



Security at Arena

Make arrangements at Meridian C.C.



Children’s Scavenger Hunt

Design and prepare materials for Scavenger Hunt; set up for show/help engage children during Festival.



Library Liaison

Attend meetings, assist with generating ideas, promote Festival via library system

Sept - June



Directors (4)

Cheque signing for expenses, overseeing budget & general operation of Festival

All Year

Kaitlyn Daw

Dave Smith

Heidi TeBrake