Committee Volunteers For the Pelham Art Festival 2025
Seeking Volunteer Committee Members
Starting September 9th, Pelham Art Festival (PAF) Committee meets to begin the planning process for the 38th Annual Show and Sale on Mother’s Day weekend 2025 at the Meridian Community Centre in Fonthill.
We are reaching out to the community, seeking individuals who may be interested in supporting the Arts through volunteer opportunities on the PAF Committee for the upcoming year. Various Committee roles are available…some with particular skills and experience, others just requiring the willingness to participate, learn about and share tasks with seasoned members already on the Committee.
We welcome inquiries via email to [email protected] and/or invite you to attend a PAF Committee meeting at the Fonthill Library in the Festival Room on Monday, September 9, 7 pm. to find out more about us. Meetings are the first Monday of every month except for holiday Mondays in which case, the 2nd Monday instead. No meetings in July and August.
We are proud to continue our mandate of raising funds for Lincoln Pelham Public Libraries and awarding scholarships to local graduating high school students interested in pursuing the Arts in their post-secondary studies. Over the past three decades, we have raised more than $500,000 for our local community. The Pelham Art Festival is completely run and supported by volunteers.
PAF Committee Volunteer Roles: for 2024-25:
The chart below shows last year’s roles. More than one person is welcome in any area to share tasks; teams are a good idea in multi-layered roles. Mentoring is available for those taking on new roles.
Please note that some duties are busiest at certain times of the year. People often choose to participate in several areas working together with others. Everyone participates in planning in committee meetings.
Roles that Committee members might like to fill this year:
|
Role |
Description |
Role Duration |
Member/s |
|
Chairperson |
Lead the Committee, etc. |
As needed, Sept- June (ideally a 3 yr role) |
|
|
Vice-Chair |
Share chair duties |
As needed, Sept.- June |
|
|
Secretary |
Record meeting minutes/ share agenda, etc. |
Sept. - June |
|
|
Treasurer |
Keeps record of Festival acct. expenses, income; artist payment/receipts; banking, reimburses Committee members re: Festival spending; sends out donations; reports to Committee; prepares books for annual audit. |
As needed, but mostly Nov -June |
Kaitlyn Daw |
|
G-Mail Contact |
Inquiries, Communication with artists and Committee members |
As needed and Sept-June |
|
|
Artist Liaison Team |
Communicates with artists and Committee members |
As needed and Oct. - June |
|
|
Website Team |
Creating content and posting ; dealing with web issues; Home Page; liaison with BDS; Photoshop basics helpful; monitoring artist galleries |
All Year |
|
|
Home Page Rolling Banner |
Bi-weekly posting of PAF artist work on R.B./ design co-ordination for Home Page, able to use Photoshop app. |
All Year |
|
|
Web Page Content Editor |
Edit content for web written by Committee members; |
Sept - June |
|
|
Help Line/ Artist Support |
Assisting artists, esp. new ones, with online applications/gallery uploads/trouble shooting |
Nov-May |
|
|
Jury Coordinator /Team |
Jurying artists for Festival/ response to declined artists |
End of Jan- early Feb |
|
|
Social Media |
Facebook & IG Posts/ads |
All Year |
|
|
Poster, Graphic Needs |
Design poster ad graphics, thank you card around theme |
Oct - May |
|
|
Advertising |
Arranging Festival promotion with news media; providing specs to Graphic designer |
Oct, Feb-May |
|
|
Printing Liaison |
Coordinate print materials for Festival with Commercial printer |
mainly March-May |
|
|
Program Guide |
Design and prepare program layout & text to be print-ready before Festival |
April-May |
|
|
Sponsorships Coordinator Team |
Invite community businesses to sponsor the Festival; liaison with sponsors |
Sept - February |
|
|
Volunteer Coordinators |
Invite volunteers to help with setup, Festival weekend and takedown; organize volunteer schedule |
Feb. - May |
|
|
Curator Coordinator |
Invite respected artists, curators, gallery owners, art educators to do 8-10 curated collections re: online Festival |
Jan - April |
|
|
Award Sponsorship |
Invite local businesses to sponsor artist awards (10-12) |
Jan - April |
|
|
Gala Food Coordinators |
Arrange catering of food for Friday opening Gala |
April-May |
|
|
Wine Liaison W. Meridian |
Arrange wine service for Fri evening, Sunday |
April-May |
|
|
Booth Board Storage |
Determine where booth boards will be stored in 2024 |
Sept-Dec. 2023 |
|
|
Decorating Team |
Determine and order rental needs; decorate arena around 2024 theme concept |
April-May |
|
|
Setup/Takedown Team |
Set up show booths according to layout; paint touch ups; take down of booths |
May - Thursday before, Monday after Festival |
|
|
Signage |
Order new signs if needed, organize and set up; create and print artist signs |
March-May
|
|
|
Youth Artists Coordinator
|
Call For Youth Artists – poster distribution to secondary schools in Niagara/ assist with applications, organize jurying of artwork, guidance re: preparing art for exhibit; communicate with artists before & during show. |
Nov- May |
|
|
Art Around Town |
Find display locations/ liaise with artists and businesses/ mount work/ take down |
March-May |
|
|
Acquiring Wheelchairs |
Organize to borrow wheel chairs from Rexall - Lewis and Krall |
April |
|
|
Security at Arena |
Make arrangements at Meridian C.C. |
April |
|
|
Children’s Scavenger Hunt |
Design and prepare materials for Scavenger Hunt; set up for show/help engage children during Festival. |
|
|
|
Library Liaison |
Attend meetings, assist with generating ideas, promote Festival via library system |
Sept - June |
|
|
Not-For-Profit Directors (4) |
Cheque signing for expenses, overseeing budget & general operation of Festival |
All Year |
Kaitlyn Daw Dave Smith Heidi TeBrake |
