WHAT DOES IT COST?

Fees & Deadlines

Important Dates

Application Deadline Extended!

February 22, 2021 - Artist Application deadline at 11:59 PM
March 2021 - Jury results emailed to artists
April 15, 2021 - Final day to cancel your participation for a refund. There will be a $25.00 non-refundable application handling fee.
May 1, 2021 - Online Festival Launches
May 1-31, 2021 - 34th Pelham Art Festival Online Extendewd
October 1, 2021 - Applications open at 12:00 pm noon
May 6-8 2022- 35th PAF In-person at Meridian Community Centre

What does it cost to participate?

Please note, all prices are listed in Canadian dollars.
PAF accepts credit cards, visa debit or prepaid credit cards, cash will not be accepted under any circumstance. 

Application Fees

NEW - Participate Online May 2021:

Up to 15 images - $150.00
Up to 25 images - $225.00

There will be a non-refundable $25 application-handling fee.

Final Deadline: February 22, 2021 (11:59 PM)

2022 Booth/Participation Fees

In-person Festival: (Cancelled for 2021)

$150.00 Single Booth                     Available to first time applicants.
$150.00 Corner Booth                    Available to prior registered applicants. Not to first time applicants.
$225.00 Triple Panel Booth            Available to prior registered applicants. Not to first time applicants.
$300.00 Double Booth                    Available to prior registered applicants. Not to first time applicants.

As in previous years a 15% commission of your work sold goes towards fundraising efforts for the Pelham Library System, annual Pelham art scholarships and various community arts projects.

Participation in the Festival Includes:

Online:

  • Year-round PAF Artist profile
  • A flexible system that can connect with your existing online store OR list your artworks directly on PAF (10% administrative/payment processing fee will be deducted from artworks sold through the PAF system only)
  • 15 artworks listed at one time, for sale during the 15 day Festival (once an artwork has sold, you can replace it with a new one during the Festival)
  • 25 artworks listed at one time, for sale during the 15 day Festival (once an artwork has sold, you can replace it with a new one during the Festival)

In-person: (Cancelled for 2021)

  • Year-round PAF Artist profile
  • A flexible system that can connect with your existing online store OR list your artworks directly on PAF (10% administrative/payment processing fee will be deducted from artworks sold through the PAF system only)
  • Artworks displayed in local businesses to advertise the Festival in our “Art Around Town” Program

How do I pay my application fee?

Payment through our application system online:

Once you have uploaded your images and information, you will be directed to a secure payment portal. You will not be able to make changes to your application once payment is submitted. You will receive an e-mail confirmation of your payment, so please check your spam and junk folders if you have not received it. There are no service charges or taxes on the application fee. PAF does not accept cheque or cash payments for booth or online Festival fees.  For 2021, refunds will not be made after April 15, 2021. 

What if I don’t have a credit card?

You can use a debit card or prepaid credit card to pay your application fee (available at Walmart, Shoppers Drug Mart etc.)

Why do I have to pay an application fee for the Festival?

Did you know that PAF is a non-for-profit Canadian Art Festival?  Your application fee goes towards the processing and administration of your application, and to artist support like application feedback and information sessions, as well as to allowing PAF to continue its work in the Canadian arts sector. This year, a portion of the fees goes towards setting up a new professional website capable of showcasing your art on a secure e-commerce platform. Your fees also go towards advertising and promotion to create visibility for the Festival so you can sell your work to the public. It is because of the careful administrative work and time that PAF committee and jurors dedicate to the Call for Artists that the $25 application-handling fee is non-refundable.

Online Festival 2021

PAF accepts 80% original artworks and up to 20% may be reproductions such as giclée or limited-edition prints for the Online Festival. An artist page with up to 15 images will cost $150.00.  A page with up to 25 images will cost $225.00. Any fees that were paid for a single booth will be transferred to a basic online package.  If you paid for a triple panel or a double booth the difference between your online cost and the fee you paid will be refunded to you. Refunds will be available if you need to cancel for the online show by April 15, 2021.

Please read our Application Tips page carefully.

Does participating in Pelham Art Festival Online mean I need to have my own website or social media accounts? 

No, you do not need to create your own website. Our platform is accessible for artists even if you do not have your own website and e-commerce platform.  You will list your uploaded artworks for sale directly from your Pelham Art Festival web page and payment will be made through the e-commerce button. You can also link your own social media accounts and website and we hope you will help to promote your participation in the Pelham Art Festival via your social media channels if you have them, but it is not a requirement to participate.

What if I already sell artwork via my own website or other sales platform?

You may post a link to your own website in your contact info for potential clients to visit and see other work not available on your PAF online gallery but throughout May 1-31, all sales for art pieces in your PAF Online gallery must be purchased using the PAF’s e-commerce platform. 

Does my work have to be for sale or can I show pieces that have already been sold for reference? 

It is not mandatory to put your artwork for sale on the Pelham Art Festival platform. You are welcome to show samples of works that have been sold as long as you mark them as ‘not for sale’ when uploading to prevent visitors from buying them. You can instead use this as an opportunity to connect with collectors for commissions. If an artwork is sold after the show as a result of contact made with the buyer at the show, the Festival Committee requests the 15% commission be forwarded to the Treasurer: Els Swart ([email protected]).

How many artworks can I put in my gallery for sale?

You can have up to 15 artworks or up to 25 artworks for sale at a time depending on your chosen package. As one is sold, it can be replaced by adding a new artwork. Up to 15 or 25 artworks will be published for sale at one time.

Can I sell cards or other small items?

Your photo could include multiple items at the same price point… e.g., cards, jewellery, scarves, each numbered or labelled individually.  On your details page you will describe each item. The product may come in different colours, for example, and ask that the purchaser identify which colour they want via email. As an item is sold, indicate SOLD next to the colour on the descriptions page.

How can I see my uploaded work?

You will receive a notification of your application results via email in April, 2021. You can also see your results by logging into your Artist Dashboard on that date. No phone calls please – notifications will not be given over the phone. Please check your junk and spam email folders if you have not received your results.
All decisions are final. The Pelham Art Festival will not appeal any decisions. To make sure that your results letter does not accidentally end up in your spam folder, make sure that you add “[email protected]” to your address book as a safe sender.

How do I process Payments?

  • Individual pieces of art are for sale through the Online Pelham Art Festival website. The customer will purchase one chosen individual artwork at a time. Each artwork has a ‘BUY NOW’ button which will send a message directly to you about the pending sale.
  • The Artist will have contact directly with customers online or by any method that works for you. 
  • The Artist is to respond as quickly as possible to facilitate the sale.
  • Make sure the client understands the artwork description carefully before they buy.  Come to a decision if taxes/shipping/delivery is included or must be paid for separately based on your location.
  • The ‘BUY NOW’ button will take the client directly to a checkout link where they make payment.
  • The client will use credit card, visa debit, or prepaid credit card to complete the purchase online.
  • Payment is made to the Pelham Art Festival e-commerce site and after May 15, 2021, the total sales minus the 15% donation is transferred to the artist. (in approximately 10 days)
  • The artist will reach out to the client to confirm shipment/delivery. Shipping arrangements will be made directly with the client, and the format will depend on mutual convenience and location. In some cases, professional shipment may be needed to transfer breakable products. Shipping costs can be agreed upon at this time. The purchaser shall pay shipping costs directly to the artist (via e-Transfer is preferable) before the ­item is shipped or delivered.

During the In-person Festival (2022)

Preparing for Pelham Art Festival 2022 (In-person Cancelled 2021)

We welcome returning artists every year and new artists are welcome to apply for the jury process.

Returning artists have priority from October 1, 2021 and December 1, 2021. New artists apply between October 1, 2021 and February 15, 2022 and have priority between December 1, 2021 and February 15, 2022.

PAF accepts 80% original artworks and 20% may be reproductions such as giclée or limited-edition prints. Artists are welcome to replace original art or prints on display as needed. To keep booths current, original artworks should have been completed within the last three years. Please see our Guidelines for more.

All works must be hand-made by the artist. Machine-made or mass-produced works are not permitted and will result in an automatic disqualification. Please see our Reproduction Policy for details.

Since the Festival is a fundraising event, the Festival Comittee reserves the right to jury returning artists who consistently experience little to no sales to offer opportunity for new artists to display and sell their work. In such an event, the request to return will be held on a waitlist in order of receipt after the new artist applications have been juried on or after February 15, 2022.

Booth Setup Guidelines

We are plannning an in-person festival on Mother's Day weekend, May 6-8 2022. The 35th Pelham Art Festival will be held in the spacious arena at Meridian Community Centre in Fonthill. Please see our Booth Guidelines.

New artists 2022: How do I find out if I will be accepted into the Festival?

You will receive a notification of your application results via email on or near January 31/early February. You can also see your results by logging into your Artist Dashboard on that date. No phone calls please – notifications will not be given over the phone. Please check your junk and spam email folders if you have not received your results. All decisions are final. The Pelham Art Festival will not appeal any decisions.  To make sure that your results letter does not accidentally end up in your spam folder, make sure that you add “[email protected]” to your address book as a safe sender.

Other In-person Costs

Parking

Artists will follow the signs to park near the large North Loading doors on Friday. Come in to pick up your welcome package to locate your booth.  Once you have unloaded your art and supplies, we ask that you immediately park your car elsewhere in the parking lot so others can access the doors. A volunteer will be available to answer your questions. There is no charge for weekend parking.

Out of Town Artists

You should budget for your hotel accommodation. PAF negotiates discounted hotel prices. Please see Accommodation Rates.

Insurance

Artists must secure adequate insurance coverage protecting themself, visitors and all exhibit material from damage or theft for the duration of the Festival and during setup.

Cancellation Policy

If an artist wishes to cancel their application for any reason, The Pelham Art Festival requires written notification on or before April 15 so a refund can be made to you. There will be a non-refundable $25 application-handling fee.

If the request for cancellation is made less than three weeks before the show, every effort will be made to fill the space with an artist from the wait list and a refund will be issued to you if the booth can be filled.

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Covid-19 Safety Measures

The PAF team cares about the health and safety of our artists and the public we serve. In spite of cancelling the in-person Festival in 2020 and again in 2021, we are hopeful to return to an in-person Festival in May 2022, following the safety guidelines provided by Niagara Region Public Health.

Given the fact that the annual Mothers Day weekend On-site Festival needed to be cancelled again this year due to the COVID-19 pandemic, Pelham Art Festival Online has been set up instead. Despite the challenges of the pandemic, our dedicated team of volunteers, patrons, community partners, and art lovers will come together in 2021 to present the first Pelham Art Festival Online event, on a newly created digital platform that will be used to promote the work of artists and support our mandate to raise funds for the Pelham libraries, art scholarships and community art projects.