WHAT TO SUBMIT

Application Guidelines

Important Dates:

36th Pelham Art Festival – In-person Show

November 1, 2022 – Accepting Applications
January 15, 2023 – Application Deadline at 11:59 PM
April 15, 2023 – Final day to cancel your participation for a refund – There will be a $25 non-refundable application handling fee
May 12-14, 2023 – 36th Pelham Art Festival at Meridian Community Centre 

Pelham Art Festival – Online Show

November 1, 2022 – Accepting Applications
January 15, 2023 – Application Deadline at 11:59 PM            
April 15, 2023 – 
Final day to cancel your participation for a refund – There will be a $25 non-refundable application handling fee
May 8-18, 2023 – Pelham Art Festival Online 

May 8-18, 2023 - Pelham Art Festival Online

Artists will have the choice to sell their work at the in-person 36th Pelham Art Festival at the Meridian Community Centre, or at Pelham Art Festival Online, or both! If both are chosen there is no cost for the Online Festival.

Online artist gallery continues after May 18, 2023

After the Online Festival closes on May 18, 2023, the work in the artists' galleries of the Online Festival remains available for purchase directly from the artists until May 2024.  Artists may remove art or continue to update their galleries, but sales will not be handled by the Pelham Art Festival between shows. For sales made more than two weeks after the main festival is over, there will be no expectation of a commission to the Pelham Art Festival since artists will be managing the sales by themselves. 

 

36th Pelham Art Festival 2023 & Pelham Art Festival Online 2023 

Who Can Apply?

PAF’s jurors welcome individual fine art artists and artisans working in all mediums; painting, photography, sculpture, glass, wood creations, textiles, jewellery and more, with formal or informal training to apply. Artists are encouraged to submit original artworks created within the last three years. Established and emerging artists are welcome. 

PAF accepts 80% original artworks and 20% may be reproductions such as giclée or limited-edition prints. Artwork in the photography category must be of signed, numbered limited edition prints, with a series of each image limited to a total of 25 or fewer. Once you've declared the limited-edition status of an image, you are expected to follow through anywhere you show that work.

Please read our Reproduction Policy information carefully before applying.

You can choose to join us for Pelham Art Festivals from anywhere in Canada and beyond. Sell artworks, tap into the exponentially expanding Niagara Region art market, and participate in our Online Festivals safely from the comfort of your home.

The Pelham Art Festival provides a welcoming place for all artists and art enthusiastsand we are committed to equity and inclusion.

We are a proud community sponsor of Lincoln Pelham Public Libraries and the Arts

Festival proceeds benefit the Licoln Pelham Library System and provide annual scholarships to graduating Pelham students who are pursuing post-secondary studies in fine arts from E.L. Crossley Secondary School and Notre Dame College School. The Festival also supports various community arts projects. Artists donate back 15% of their sales to support this effort.

More information is available on Our Mandate.
Contact: Chair: Heidi TeBrake ([email protected])

How Do I Apply?

Please read the Instructions for an Online Account and Profile before preparing an online application for jurying.

All applications are submitted through the online portal on PAF’s website.

New artists create an account here. For returning and New artists fill in your name, address – mailing information, email contact, biography, and description.  Your name should NOT be included in the artist statement which will be read by the jury. Skip the banner image, profile photo, and social media accounts, for now. The names are not available to the jury.  Once notified that your application has been successful, you will then complete your profile page and set up your gallery for the Online Festival if you chose that option. Please check your spam and junk folders if you have not received an email confirmation. When new artists are accepted by the jury, payment is due.

For a complete breakdown of participation costs, see our Fees and Deadlines page.

Help! I Forgot My Password

If you forgot your password, you can reset it via the login page, using the 'RESET PASSWORD' button. Use the email associated with your account, and a temporary password will be emailed to you. Check your spam/junk mail folders. Once you log in, you can change your password to something more memorable and secure under "Your Profile".

Can I apply with another Artist?

The Festival is committed to supporting individual artists as part of Our Mandate. Studio applications and collectives are not accepted since we facilitate artists as entrepreneurs to give opportunities to artists and artisans. One exception to this might be a student collective booth, organized by the Festival Committee.

What To Submit

We welcome individual fine art artists and artisans working in all mediums; painting, photography, sculpture, glass, woodturning, textiles, jewellery and more, with formal or informal training to apply. Artists are encouraged to submit original artworks created within the last three years. Established and emerging artists are welcome.

Application Fees:

36th Pelham Art Festival 2023 at the Meridian Community Centre 

$150.00 single booth; $150.00 corner booth; $225.00 3-panel booth; $300.00 double booth
There will be a non-refundable $25 application handling fee for all festivals.

Online Festival 2023:

Up to 15 images/gallery - $150.00 (or free when you apply for BOTH the 36th Pelham Art Festival and Online Festivals)
There will be a non-refundable $25 application handling fee for all festivals.

For a complete breakdown of participation costs, see our Fees and Deadlines page.

Refunds will be available if you need to cancel shows:
Pelham Art Festival Online and the 36th Pelham Art Festival by April 15, 2022.

If you are applying from outside of Canada, you must get the appropriate paperwork to enter Canada to sell your work. We do not provide invitations to artists for visa applications. All travel, accommodations, shipping, and customs expenses are your responsibility. We recommend working with a licensed customs broker to import your work into Canada. Our recommendation for International artists is to apply for Pelham Art Festival Online.

How do I pay my application fee?

Payment through our application system online for all festivals:

Once you have uploaded your images and information, you will be directed to a secure payment portal. You will not be able to make changes to your application once the non-refundable payment is submitted. You will receive an e-mail confirmation of your payment, so please check your spam and junk folders if you have not received it. There are no service charges or taxes on the application fee. PAF does not accept cheques or cash payments for booth or online Festival fees. For 2023 PAF 36 and PAF Online, refunds will not be made after April 15, 2023

What if I don’t have a credit card?

You can use a prepaid credit card to pay your application fee (available at Walmart, Shoppers Drug Mart etc.)

Why do I have to pay an application fee for the Festival?

Did you know that PAF is a not-for-profit Canadian Art Festival? Your application fee goes towards the processing and administration of your application, and to artist support like application feedback and information sessions, as well as to allowing PAF to continue its’ work in the Canadian arts sector.

A portion of the fees goes towards the setting up of a professional website capable of showcasing your art on a secure e-commerce platform. Your fees also go towards advertising and promotion to create visibility for the Festival for you to sell your work to the public.

It is because of the careful administrative work time that PAF Committee and jurors dedicate to the Call for Artists that the $25 application-handling fee is non-refundable.

Submitting To the in-person 36th Pelham Art Festival and PAF Online Festivals:

How many applications can I submit?

You can submit one application of 5 artworks in a Festival category: 3D Works, 2D Works, Painting, Fine Craft & Design, and Photography & Digital Media. It is to your benefit that you tailor your application to the Festival category under which you are submitting. The same panel of jurors reviews all the applications, regardless of category. For Online Festivals, one page with a variety of subjects listed will show up in different searches.

PAF accepts complete applications once the non-refundable application fee payment is fulfilled. We don’t forward applications with missing information to our jurors. Submissions that include machine-made or mass-produced works are automatically disqualified and are not presented to the jurors.

WHAT CATEGORY DO I APPLY IN?

You need to select a category from the list below when applying. These categories will be used in our online artist directory.

3D Works - three-dimensional original works, using additive or reductive techniques, including freestanding sculptures, reliefs, assemblages etc. created using either traditional or experimental materials. 

2D Works – original two-dimensional works, created using one or more physical materials, including Drawing, Printmaking, Illustration, Collage, Mixed Media works, etc.

Painting - works created using Oil, Acrylic, Encaustic, Watercolour, Ink, Pastel, etc.

Fine Craft & Design – hand-crafted objects (functional or decorative) created using fine craft and/or industrial design practices including most Jewellery, Ceramics, Pottery, Woodturning, Glass, etc. Multi-disciplinary and/or hybrid practices are welcomed. Exclude machine-screen patterns or other forms of mass production, and factory-produced wearable items regardless of additional modification.

Photography & Digital Media - Photographic prints made from the artist's original image, and/or digitally manipulated images created from the original artist's images, and/or other sourced material. Artwork in the photography category must be of signed, numbered limited edition prints, with a series of each image limited to a total of 25 or fewer. Once you've declared the limited-edition status of an image, you are expected to follow through anywhere you show that work.

Reproductions of artist originals are welcome provided they do not exceed 20% of the total artwork on display. Please read our Reproduction Policy carefully before applying.

How To Submit To Pelham Art Festivals

1. Please read Instructions for an Online Account and Profile to learn how to complete an online application for jurying.  

2. Artists login and fill in your name, address – your very important mailing information, email contact, your biography and description,.  Skip the banner image, profile photo, and social media accounts at this stage; those are not available to the jury and during Online Festivals, only become publicly visible if your application is successful.

3. On the right side of your Artist Dashboard, you will find the 'Start an Application button. Prepare and upload your images, biography, and description of the artwork. Please read our Application Photography Tips carefully. Photos that are taken in good lighting present best.

4. Why won't my images upload?

Check to make sure your images are saved in the correct format and that they are not too small or too big. Be sure you have filled in the title, size and medium of each piece. You can check this by clicking on each thumbnail of your uploaded images to make the text boxes show. If you do not have a title/size etc. put 'N/A' for not applicable.

5. Complete the online jury application with 5 of your artworks and submit the non-refundable application fee of $25 by the 11:59 PM deadline (EST) on the deadline date.

Submit

1. 5 of your artwork digital images online for all Festivals for the jury

2. Image Formatting Instructions

  • Valid file types: .jpeg or .png.
  • Artists are encouraged to submit original artworks created within the last three years.
  • Maximum size: images should be no larger than 1024 x 1024 pixels and 4MB (max) in size. Images that exceed this size will be automatically resized to fit and may be distorted.
  • Minimum size: no less than 500 x 500 pixels (height & width) NB: Larger images will present better.
  • Images should be cropped to show only the work. No frame, watermark, signature, or background is to be included (exceptions are 3D objects such as sculptures, ceramics, woodturning objects or if a frame /mat is unique and significant to the artwork presentation…an example would be an oval opening in the mat to create a Victorian look for a portrait photograph) If the frame is an integral part of the art, it should be included.
  • To resize your images correctly without Photoshop, for both MAC and PC users, for instructions

go to  https://www.digitaltrends.com/computing/how-to-resize-an-image/

  • Artwork Image File Names: Images must be named as follows: YOUR NAME_IMAGE NUMBER OR TITLE_YEAR (e.g., Jane Yetobe_Summer Day_2022)
  • Gallery Banner: Your banner size should be 1920 pixels x 640 pixels
  • Profile Photo: 750 pixels on the longest side works well. The photo can be square (750 x 750 pixels) or a 4:5 ratio (600 pixels wide x 750 pixels tall). The minimum image size is 600 pixels on the longest side (portrait photo).

3. A 500-character artist statement

4. A 200-character description of your works

Here are some tips to help you submit a successful application

How is Your Application Selected?

Artistic excellence, originality, quality of support materials and consistency of ideas and design, are the criteria our jurors consider to evaluate your application. Our jury team consists of artists and art educators who will be reviewing all artist and artisan submissions in every category. Read PAF's Equity and Non-Discrimination Policy

Our jurors score submissions according to the above selection criteria. They select the best artists with the highest scores. We maintain a waitlist of high-scored artists who are accepted once space becomes available with priority given in the order application Festival booth and Online payments are received. All decisions are final.

When Are the Results Announced?

2023 36th Pelham Art Festival In-Person and Pelham Art Festival Online Results:

You will receive your results via email by February 15, 2023, after which you may pay participation fees.

What is the Artist Code of Conduct?

The Artist Code of Conduct is a section of the Liability and Code of Conduct Agreement. All artists must agree to the Artist Code of Conduct as part of their participation at the Pelham Art Festival.

 

Helpful Links

Application Photography Tips
Application FAQs
Gallery Uploading
What Does it Cost?
Reproduction Policy

Where Do I Find Support?

Admin support will be available for you if you need it through [email protected]  (blue text so it stands out.)
Please state the title of your question in the heading of your email to ensure it is sent to the right help team member.                                                                  
with the subject line: PAF 2022 Photographing Your Art for the Online Application + Your Name 
with the subject line: PAF 2022 Artist Gallery Setup Support + Your Name 
with the subject line: ‚ÄčPAF 2022 General Support + Your Name

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Pelham Art Festivals are following the safety guidelines provided by Niagara Region Public Health.

Pelham Art Festival Inc. is a not-for-profit corporation.